The Los Altos History Museum offers a variety of full and part time career opportunities. 
If you are interested in a position at the Museum, please submit your resume and letter of interest to:

Elisabeth Ward
Los Altos History Museum
51 S. San Antonio Road
Los Altos, CA 94022
Email: eward@losaltoshistory.org

The Los Altos History Museum is an equal opportunity employer. Please be advised that due to the high volume of applicants, we can only contact those candidates whose qualifications meet the requirements of the open positions.

Current Openings

Office Administrator

25 Hrs/Wk; $24-28/Hr
Open until Filled.

Organization:

Opened in 1977 in the heart of our civic center, the Los Altos History Museum is a highly successful community museum located about 30 miles south of San Francisco. The 1.36-acre Museum complex consists of a 1905 historic house furnished as an orchardist’s home in the 1930s, a modern 3-story 8,200-square-foot museum building, and outdoor agricultural displays, next to a heritage orchard. We feature top-quality, award-winning original exhibitions and superior curriculum–based education programs amid an active schedule of lectures, programs, family activities and special events which attract diverse audiences. Serving over 21,000 people a year from all around the Bay Area, the private nonprofit Association of the Los Altos Historical Museum manages the collections and archives owned by the City of Los Altos and other lenders. The Museum is fortunate to have tremendous community support and a talented volunteer network. Our annual budget (approx. $400,000) is funded by individual donations, municipal support, grants, membership, bequests, special events, gift store sales and an active event rentals program.

Job Description:

One of a small professional staff, the Office Administrator is a competent and organized professional responsible for ensuring the stability of museum’s operations. As a fully integrated part of a team including the Executive Director, Exhibition Curator, Collections Strategist, and Outreach Coordinator, the Office Administrator forwards the Museum’s strategic initiatives. A part-time, non-exempt position, the position reports to the Executive Director and coordinates several volunteer committees.

Specific Duties:

  • Bookkeeping: Conducts bank and credit card reconciliations, ensures QuickBooks debits and credits are properly coded by class, GL and by bank account;
  • Accounts Payable and Accounts Receivable: Inputs donation records into DonorPerfect, inputs Accounts Payable and Receivable records into QuickBooks, processes payments for reimbursement and to vendors;
  • Reporting: Generates fundraising, financial, and other reports as requested;
  • Human Resources: Assists with onboarding of new employees including setting up their profile in ADP, processes W-2 and 1099s, works with ED to ensure compliance with State, Federal, and Local HR requirements, develops programs to appropriately recognize staff accomplishments;
  • Office Management: Orders supplies, maintains organizational mailboxes, suggests improvements to workplace equipment, works with City of Los Altos to ensure repairs of building and infrastructure;
  • Staff support: Attends meetings of the Store, Finance, Facilities, Orchard and Garden volunteer committees as staff representative and supports those committee activities within the frame of other museum priorities;
  • Event Coordination: Ensures public events, such as Apricot STEM Fair and Train Days, are well-organized by creating spreadsheets, supplies list, and other organizational and communication tools.

page1image14475520

Desired Skills:

  • Experienced workplace professional, familiar with current best practice in accounting and HR.
  • Able to work effectively in a multi-faceted work environment with numerous simultaneous requirements.
  • Thorough and detail oriented.
  • Strong problem-solving and communication skills.
  • Knowledgeable of various software, including QuickBooks (required), Client Management software such as DonorPerfect (desired), MS Office (required) and Adobe Creative Suite (desired).
  • Bachelor’s degree in finance, accounting, economics or business desired.
  • Ability to communicate in a non-English language, such as Spanish, is a plus.
  • Flexible, versatile and creative, able to balance personal initiative with group cooperation to accomplish goals.

Job Location: Los Altos, CA (San Francisco Bay Area/Peninsula)

Company Name: Los Altos History Museum

The Los Altos History Museum is an Equal Opportunity Employer. Nonprofit tax identification number 94-2542813.

Download job description here